What is it?
In an effort to provide continuous improvement and a high quality of services regarding all of LSU’s software acquisition needs, Information Technology Services in collaboration with the Digital Resource & Content Committee (DRC), IT Governance Council, and Procurement have introduced a streamlined software acquisition process. Information security, protection of university data, and ensuring LSU is using software products that meet accessibility standards are the fundamental drivers for review of software acquisitions. An additional benefit of the review is to ensure that LSU funds are used efficiently, and duplication of software purchases are reduced where possible.
All acquisitions being made using LSU AgCenter accounts and/or in conjunction with LSU AgCenter research, extension, or administrative functions will need to be reviewed through the LSU AgCenter’s software acquisition approval process referenced at LSU AgCenter Software Acquisitions.
Who is eligible?
All LSU A&M faculty and staff.
How do I get it?
Click the "Request Service" button on this page.
How do I use it?
This process will require the requester to complete only one web-based form, available from the ITS Customer Self-Service Portal, which will cover the information needed for DRC and IT review and approval. Please see the questions that may be asked to be completed regarding the software. The questions will vary depending on the answers supplied as the form is being completed.
- Product Owner (the individual responsible for the product)
- Spend Category (digital books, digital periodicals, online subscriptions, or software and licenses)
- Product Name
- Production Description & How it Will be Used
- Multi-Year Agreement (if yes - the year in the contract you are entering and the total length of the contract)
- Supplier
- Department or unit who will be utilizing the product
- Anticipated number of licenses
- Anticipated yearly or one-time cost
- Local or cloud application
- If cloud or hybrid - will the software access, process, or store data
- If yes, indicate the type of information that will be accessed, processed, or stored
- Will any student, personal health, or financial data be accessed, processed, or stored
- If yes, is there data stored in the product? Pick the type of data stored (financial, personal health, research, student, or other)
- Will any data stored in any University System need to be imported into the supplier's system
- Who has responsibility to ensure confidentiality, integrity, and availability of data is maintained
- Who has planning and decision-making responsibilities for data generated by the use of this software
- Usage Type (public facing, internal use, or single user)
- If internal use greater than 10 or public facing - Context of Usage
- Equally Effective Alternative Access Plan (How will you provide alternative means of access and how would users/parties be on notice that assistance is available?)
- Does this acquisition need resource hours from ITS
- VPAT attachment
Once the approval process is complete within the ITS Customer Self-Service Portal, an approval document (in PDF format) will be generated for use with the appropriate procurement method. Please see the following GROK article for detailed instructions: LSU Software: Make a Software & Digital Resource Acquisition Request (IT100)